Manage your team's
leave requests
From leave requests to expense claims — BookYourPTO brings everything into one platform your whole team will actually enjoy using.
Leave Request Approved
Just now
Sarah Chen
Annual Leave · Feb 10–14
Marcus Webb
Sick Leave · Feb 3
Synced
Google Cal
4h 23m
Tracked today
From request to approved in minutes, not days
Multi-level approvals, real-time notifications, and automatic calendar sync — every request flows through your rules without manual chasing.
Multi-level Approval Chains
Requests route automatically through your org chart — employee to manager to department head, with fallback escalation if someone's away.
Sarah Chen submitted
Annual Leave · Feb 10–14 · 5 days
James Park approved
Direct Manager · Level 1
Lisa Wong final approval
Department Head · Level 2
Synced to Google Calendar & team view
Automatic · No manual action needed
Instant Notifications
Email alerts at every step — submissions, approvals, rejections, and balance updates. Nobody misses a thing.
New leave request from Sarah
Sent to james@meridian.io
Your leave has been approved
Sent to sarah@meridian.io
Balance low: 3 days remaining
Sent to marcus@apex.co
100+ Country Holidays
Public holidays auto-detected for every team member's location. No manual calendar setup for any region.
Four products.
One platform.
Everything your HR team needs — from time-off requests to expense reimbursements — unified under a single roof.
Leave Management
Full leave lifecycle — requests, multi-level approvals, balance tracking, carry-forward policies, locked dates, and group bookings.
- 28 configurable leave type codes
- Half-day & quarter-day support
- Carry-forward with expiry windows
- Per-user allowance overrides
See your entire team's availability at a glance
Interactive calendar with color-coded leave types, automatic public holiday detection, and real-time sync with your favorite calendar apps.
Connected to the tools you already use
Google Calendar, Outlook, iCal, Slack, and more — everything stays in sync so your team never misses a beat.
Everything syncs, automatically
Team calendars, public holidays for 100+ countries, Google & Outlook sync, and iCal feeds — all connected in real time.
Learn more Don't just take our
word for it
"BookYourPTO cut our leave administration time by 70%. What used to take our HR team an entire day now happens automatically."
The time tracking module paid for itself in the first month. We finally have accurate billing data for every client project.
AI receipt scanning is a game-changer. Our team submits expenses in seconds instead of manually filling forms.
Managing leave across 12 countries with different public holidays was a nightmare. BookYourPTO handles it all automatically.
Works with the tools
you already use
No new workflows needed — BookYourPTO connects to your calendars, identity providers, and AI services out of the box.
Calendar Sync
Approved leaves sync automatically as events to Google Calendar, Microsoft Outlook, and any iCal-compatible app in real-time.
AI & Smart Tools
AI receipt scanning powered by Claude Vision and GPT-4o. Route planning with Google Maps for mileage claims.
Identity & Email
Enterprise SSO through Auth0 supporting Google, Microsoft, and GitHub login. Email delivery via your own SMTP.
Trusted by teams who value simplicity
BookYourPTO cut our leave administration time by 70%. What used to take our HR team an entire day now happens automatically with approval workflows.
The time tracking module paid for itself in the first month. We finally have accurate billing data for every client project with zero manual effort.
AI receipt scanning is a game-changer. Our team submits expenses in seconds instead of manually filling forms. The accuracy with Claude Vision is remarkable.
We replaced DocuSign for internal HR documents. Canvas signatures with embedded verification meet all our ESIGN Act compliance requirements at a fraction of the cost.
Managing leave across 12 countries with different public holidays was a nightmare. BookYourPTO handles it all with automatic holiday detection for every region.
Self-hosting gave us the data sovereignty our enterprise clients require. The Docker deployment took less than 10 minutes and we own every byte of data.
Frequently asked questions
Ready to simplify
your HR workflows?
Join teams worldwide managing time-off, expenses, and documents with complete control.
No credit card required · Deploy in 5 minutes · Open source community edition available